S U B M I T T E D T O
RR O C K YO C K Y MM O U N T A I NO U N T A I N
RR A I LA I L AA U T H O R I T YU T H O R I T Y
J U N E 1 1 , 2 0 0 8
Project Management Plan (PMP)
for High Speed Rail Feasibility Study
SUBMITTED BY
Transportation Economics & Management Systems, Inc.
in association with
Quandel Consultants, LLC
TEMSTEMS
DRAFTDRAFT
Project Management Plan (PMP)
For
Rocky Mountain Rail Authority
High Speed Rail Feasibility Study
Prepared by:
Transportation Economics & Management Systems, Inc. / Quandel Consultants, LLC
June 11, 2008
TEMS, Inc. / Quandel Consultants, LLC June 11, 2008 vii
Project Management Plan for
Rocky Mountain Rail Authority High Speed Rail Feasibility Study
TABLE OF CONTENT
1.0 Overview: Study Purpose………………………………………………………………………………………………………. 1
2.0 Work Plan……………………………………………………………………………………………………………………………. 5
2.1 Work Tasks …………………………………………………………………………………………………………………….. 5
2.2 Major Milestones ……………………………………………………………………………………………………………… 8
2.3 Work Schedule (see attachment)……………………………………………………………………………………….. 8
3.0 Project Organization: Roles and Responsiblities………………………………………………………………………. 9
4.0 Communication Plan …………………………………………………………………………………………………………… 12
4.1 Study Team Project Manager and RMRA Project Management Consultant Communications…. 12
4.2 Study Team Project Manager (SPM), Project Management Consultant (PMC) and Chairman of
RMRA Study Management Consultant (SMC) ……………………………………………………………………………. 12
4.3 Study Team and RMRA Study Steering Committee……………………………………………………………. 12
4.4 Study Team …………………………………………………………………………………………………………………… 13
4.5 Communication Plan ………………………………………………………………………………………………………. 13
4.6 Official Communications …………………………………………………………………………………………………. 14
5.0 Quality Control Procedures………………………………………………………………………………………………….. 15
5.1 Project Management Planning and Responsiveness ………………………………………………………….. 15
5.2 Project Control ………………………………………………………………………………………………………………. 15
5.3 Quality Management Program …………………………………………………………………………………………. 16
5.4 Quality Document Control ……………………………………………………………………………………………….. 17
5.5 Project Management Consultant (PMC) Documents Review ……………………………………………….. 18
6.0 Billing Procedures and Resources Allocation …………………………………………………………………………. 19
7.0 Decision Rules for Change ………………………………………………………………………………………………….. 21
APPENDIX A – Contract Scope of Work
APPENDIX B – Work Schedule
Project Management Plan for
Rocky Mountain Rail Authority High Speed Rail Feasibility Study
TEMS, Inc. / Quandel Consultants, LLC June 11, 2008 1
1.0 Overview: Study Purpose
The purpose of the Project Management Plan (PMP) is to provide guidelines for the completion of
the Rocky Mountain Rail Authority High Speed Rail Feasibility Study. The PMP will –
? Establish the framework and process for the management and execution of the RMRA
High Speed Rail Study.
? Outline the project scope, budget, resource requirements, roles, responsibilities, authorities
of study team, the PMC and the RMRA Steering Committee, and other stakeholders.
? Outline the technical performance requirements for the management and control of the
project from initiation of concept design through final delivery to the customer/user.
? Establish decision rules for the review of inquiries and proposals for changes.
Providing a quality study on schedule and within budget is the primary objective of all study team
members. The operating procedure described in this plan supplements existing procedures used by
the study team to perform technical analysis. It is intended that this management plan be a living
document subject to change as conditions warrant or as project experience dictates.
The Study Background, Project Objectives, Business Plan Approach, Study Corridor definition, and
Coordination requirements are specified in Appendix A: Contract Scope of Work appended to the
Project Management Plan.
The purpose of the study is to provide a comprehensive and objective assessment of the feasibility
of implementing high speed rail in the I-70, I-25, and secondary corridors of the study region.
These corridors are shown on the map below.
Potential Colorado High Speed
Rail Corridors
Project Management Plan for
Rocky Mountain Rail Authority High Speed Rail Feasibility Study
TEMS, Inc. / Quandel Consultants, LLC June 11, 2008 2
The aim of the study is to assess high speed passenger rail options (alternatives) in terms of
USDOT Federal Railroad Administration (FRA) criteria, both in terms of public private partnership
potential and high speed rail feasibility factors. The two public private partnership criteria and
the six high speed rail factors are described in detail in Appendix A – Scope of Services.
A key element in the project approach is the use of a Business Plan Approach that is specifically
geared to allow the evaluation of a wide range of passenger rail technology alignments and
service levels. This will provide a wide range of evaluation criteria including financial, economic
and community benefits that address the needs of the FRA, as well as local decision makers.
In carrying out the study, the RMRA requires a very high level of coordination with other studies
taking place in Colorado, as well as providing a thorough understanding of local and state
expectations for passenger rail service in each corridor. This includes levels of passenger ridership,
location of stops, train speeds and schedules, potential alignments, implementation plans, and the
financial and economic benefits of building such a project.
In setting the framework for the study, the RMRA recognizes that the current work may provide a
framework for the planning of a high speed rail system, but other and more detailed issues may
be raised that will need to be dealt with by further work. Such further work will of course be
dependent on the RMRA obtaining suitable funding.
Project Management Plan for
Rocky Mountain Rail Authority High Speed Rail Feasibility Study
TEMS, Inc. / Quandel Consultants June 11, 2008 5
2.0 Work Plan
2.1 Work Tasks
Listed below is a summary of major tasks to be completed during the course of the RMRA High Speed
Rail Feasibility Study. The Work Breakdown Structure (WBS) is shown in the Work Schedule 2.3, and
each major task is given below.
TASK
CODE
TASK NAME TASK DESCRIPTION
1 Project Management
To effectively manage the study effort and
coordinate with the PMC and RMRA Steering
Committee. To provide Project Management Plan
coordination with relevant studies, to prepare
monthly progress reports
1.1 Steering Committee Meetings
Steering Committee meetings will be held monthly to
provide the Steering Committee with insight into the
progress of the study and future work efforts.
1.2 PMC Coordination Meetings
On a bi-weekly basis, the PMC and the SPM will
meet or conference call to discuss study progress and
evaluate the key steps to be taken in the next month.
1.3 Monthly Progress Report
A monthly progress report will be submitted to the
PMC describing the work completed to date, and
identifying any issues or concerns that need to be
addressed in the coming month.
1.4 Project Management Plan
The Project Management Plan describing the
management of the project and all its activities will
be submitted for approval of the PMC and Steering
Committee.
2 Peer Review Panel
Three (3) Peer Panels will be created, with each
panel meeting two times. Panels will address
ridership/revenue, alternatives
development/evaluation, and development costs and
financing. The first panel will address data and
methods, the second panel will review results and
findings.
2.1 Develop Panels
Work with PMC to develop Peer Review Panels with
the appropriate balance between academic,
empirical, and local expertise.
2.2 First Peer Review Panel
For each topic, hold a meeting to review data
methods and range of analysis.
2.3 Second Peer Review Panel
For each topic hold meeting to discuss alternatives
analysis results.
2.4 PowerPoint Presentations
For each of the six (6) peer review meetings,
prepare appropriate PowerPoint presentations.
2.5 Response to First Peer Review Panel
With PMC prepare a response to the questions and
issues raised in the peer review panel.
2.6 Response to Second Peer Review Panel
With PMC prepare response to the questions and
issues raised in the panels.
3 Scoping/Outreach
Effectively engage the public to develop a
comprehensive understanding of issues and desires
related to the study. Provide coordination of Public
Input and Technical and Policy Outreach.
Project Management Plan for
Rocky Mountain Rail Authority High Speed Rail Feasibility Study
TEMS, Inc. / Quandel Consultants, LLC June 11, 2008 6
3.1 Scoping
Provide in both I-70 and I-25 corridors consultation
with stakeholders and other related studies. This
includes scoping workshops with I-70 Coalition, I-25
corridor communities, and Denver Metropolitan Area.
Develop project purpose and need statement to
guide alternatives analysis, propose study goals and
objectives. Prepare Scoping Technical Report.
3.2 Ongoing Public Input
Coordinate with local organizations to develop the
following community partnership program. This will
include meetings, three (3) project updates, and five
(5) presentations in geographically dispersed areas.
Provide media relations, monthly project updates
and stakeholder database.
3.3 Policy Outreach
Provide Policy Outreach coordination. This will
include conducting two (2) workshops in the I-70
corridor, two (2) workshops in I-25 corridor, and two
(2) workshops in Denver area. The workshops will
gather data on alternatives development and
alternatives analysis to allow public and
governmental review of proposed plans and areas
of collaboration.
3.4 Stakeholder Outreach Approach Report
Prepare a stakeholder outreach approach report
identifying the process for contracting, meeting, and
communicating with stakeholders.
3.5 Scoping Technical Report
Prepare a scoping report that identifies the scope of
the alternatives that the public would like to have
considered in the study.
4
Methodology, Data Collection and
Existing Conditions
Develop study databases and assess existing
conditions.
4.1 Methodology Report
Prepare Methodology Report describing the study
methodology and requirements for review by Peer
Panel, PMC and Steering Committee.
4.2 Market Database
Develop market database including
origin/destination, socioeconomic, network, and
stated preference information.
4.3 Engineering Database
Prepare the right-of-way existing conditions
database describing geographic, topography and
existing infrastructure of I-70, I-25, and secondary
corridors.
4.4 Technology Database
Prepare rail vehicle technology database with
speeds from 79-mph to high speed rail options.
4.5 Property Database
Develop a property database to assess station
locations and the character and value of properties
in each corridor.
4.6 Existing Conditions Report
Prepare a report describing the base conditions in
terms of each corridor. This will include market,
operations, engineering, and property conditions.
5 Preliminary Service Scenarios
In this task the potential infrastructure technology
and operations options are defined.
5.1 Identification of Alternatives
Develop the range of technology, alignment and
service options that could be feasible in the I-70, I-
25 and secondary corridors.
Project Management Plan for
Rocky Mountain Rail Authority High Speed Rail Feasibility Study
TEMS, Inc. / Quandel Consultants, LLC June 11, 2008 7
5.2 Development of Initial Service Concepts
Identify the preliminary service options for both a
base and improved service level for each
technology.
5.3 Alternative Development Workshop
Hold the Alternatives Development Workshop with
the RMRA Steering Committee to reach consensus on
the range of alternatives.
5.4 Alternatives Development Technical Report
Prepare a report on the potential alternative
alignments, technologies, markets, stations and
operations for high speed passenger rail service in
the I-70, I-25 and secondary corridors.
6 Alternatives Analysis
In this task, carry out an Interactive Analysis of
market, engineering, and operations to establish the
ridership, revenue, capital and operating costs of
alternatives, and to further refine the alternatives for
consideration.
6.1 Ridership Forecasts
Prepare ridership forecasts for each option for base
and forecast years.
6.2 Revenue Forecasts
Prepare revenue forecasts for each option for base
and forecast years.
6.3 Evaluation of Alternatives
Assess engineering and operations potential for the
proposed corridors.
6.4 Operating and Capital Costs
Identify Operating and Capital Costs for each
proposed option.
6.5 Ridership and Revenue Report
Prepare a ridership and revenue report describing
the markets and potential revenue for different
alternatives
6.6 Alternatives Technical Report
Prepare a report comparing each of the proposed
passenger rail alternatives.
7 Feasibility Determination
Provide a clear understanding of costs, finances and
economic benefits of proposed options for the I-70,
I-25 and secondary corridors.
7.1 Financial Analysis
Prepare a financial analysis for the preferred
options, including a Proforma Cash Flow Analysis
7.2 User Economic Analysis
Prepare a demand side FRA approved user benefit
Economic Analysis for the preferred options.
7.3 Community Economic Benefits
Prepare a supplyside community benefit Economic
Analysis for the preferred options.
7.4 Financing and Funding Arrangements
Evaluate the Financing and Funding arrangements
for the preferred alternatives for each corridor.
7.5 Institutional Framework
Identify the character of the Institutional Framework
to be used to support the development of the RMRA
project.
7.6 Allocation of Costs and Revenues
Carry out an evaluation to show how costs and
revenues will be allocated to different stakeholders
for the proposed alternative(s).
7.7 Final Recommendation
Following consultation with the PMC and Steering
Committee, develop a feasibility based
recommendation for implementation in the I-70, I-25
and secondary corridors.
8 Task Documentation This task is concerned with documenting the results of
the study.
Project Management Plan for
Rocky Mountain Rail Authority High Speed Rail Feasibility Study
TEMS, Inc. / Quandel Consultants June 11, 2008 8
8.1 Implementation Plan
An Implementation Plan will be developed to show
how the projects in each corridor should be
developed.
8.2 Business Plan
A Business Plan will be prepared describing the
technical analysis and findings of the study.
8.3 Draft Final Report
A draft report will be prepared that will provide a
comprehensive description of all the work undertaken
for the project. This will be submitted first for
approval by the PMC and on incorporation of the
PMC comments; it will then be submitted to the
Steering Committee as the draft final report.
8.4 Final Report
The comments of the PMC and Steering Committee
will be incorporated in the final report and it will be
submitted for approval.
2.2 Major Milestones
The Study Team will track major milestones, which provide an overview and status to the RMRA
Steering Committee and Project Team, and the public. The following is a selection of the major
milestones that will apply:
2.3 Work Schedule (see Appendix B)
Appendix B provides a detailed work schedule for the project. It will be updated monthly.
Task 2: First Peer Review (3 meetings)
Second Peer Review (3 meetings)
Oct 1-31, 2008
Jan 7-30, 2009,
Task 3: Stakeholder Outreach Approach Report
Technical Scoping Report
July 15, 2008
Sept 29, 2008
Task 4: Methodology Technical Report
Existing Conditions Technical Report
Aug 15, 2008
Sept 29, 2008
Task 5: Alternatives Development Workshop
Alternatives Development Report
Oct 4, 2008
Dec 15, 2008
Task 6: Ridership and Revenue Report
Alternatives Analysis Report
Jan 21, 2009
Jan 21, 2009
Task 7: Final Recommendation Memorandum Mar 3, 2009
Task 8: Final Reports
Draft Report May 14, 2009
Final Report June 15, 2009
Project Management Plan for
Rocky Mountain Rail Authority High Speed Rail Feasibility Study
TEMS, Inc. / Quandel Consultants June 11, 2008 9
3.0 Project Organization: Roles and Responsibilities
The RMRA HSR Feasibility Study Consultant?s project roles and responsibilities, including, but not
limited to, the positions shown below and detailed on the following page.
RMRA HSR FEASIBILITY STUDY ORGANIZATION STRUCTURE
RMRA
Steering
Committee
RMRA
Project Manager
Technical Management Team
A. Metcalf
Project Manager
C. Quandel
Deputy Project Manager
Data Development
C. Kraft
G. Santoboni
K. Sabba
C. Quandel
L. Bzhilyanskaya
Surveys/Field Reviews
G. Santoboni
C. Quandel
B. Tullett
R. Marros
Interactive Analysis
A. Metcalf
C. Kraft
G. Santoboni
C. Quandel
B. Tullett
Public Outreach
A. Metcalf
C. Quandel
L. Bzhilyanskaya
R. Marros
Financial/Economic
Analysis
A. Metcalf
C. Kraft
G. Santoboni
C. Quandel
Business and
Implementation Plan
A. Metcalf
C. Kraft
C. Quandel
B. Bohlke
S. Bushue
Editorial/Quality
Control
A. Metcalf
C. Pew
C. Quandel
B. Tullet
B. Bohlke
B. Scales C. Hanson
L. Bzhilyanskaya
L. Kelterborn
S. Coffin
B. Bohlke
A. Mountain
B. Bohlke
RMRA
Steering
Committee
RMRA
Project Manager Consultant
Technical Management Team
A. Metcalf
Project Manager
C. Quandel
Deputy Project Manager
Data Development
C. Kraft
G. Santoboni
Y. He
C. Quandel
L. Bzhilyanskaya
Surveys/Field Reviews
G. Santoboni
C. Quandel
B. Moore
R. Marros
Interactive Analysis
A. Metcalf
C. Kraft
G. Santoboni
C. Quandel
B. Moore
Public Outreach
A. Metcalf
C. Quandel
L. Bzhilyanskaya
R. Marros
Financial/Economic
Analysis
A. Metcalf
C. Kraft
G. Santoboni
C. Quandel
Business and
Implementation Plan
A. Metcalf
C. Kraft
C. Quandel
B. Bohlke
S. Bushue
Editorial/Quality
Control
A. Metcalf
C. Pew
C. Quandel
B. Moore
B. Bohlke
B. Scales C. Hanson
L. Bzhilyanskaya
L. Kelterborn
S. Coffin
B. Bohlke
A. Mountain
B. Bohlke
RMRA
Board of
Directors
Project Management Plan for
Rocky Mountain Rail Authority High Speed Rail Feasibility Study
TEMS, Inc. / Quandel Consultants June 11, 2008
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KEY PROJECT PERSONNEL PROJECT ROLES AND RESPONSIBILITIES
NAME/POSITION PROJECT ROLES/RESPONSIBILITIES
Alexander Metcalf, PhD
Project Manager
As Project Manager, Dr. Metcalf will direct the overall project providing
project management for the Public Outreach process, Peer Review
organization and execution, as well as, ridership and revenue, financial
and economic analysis. Dr. Metcalf will work closely with Mr. Quandel to
manage and implement the Interactive Analysis that will be used to
define alternatives and assess the most effective options. Dr. Metcalf,
Mr. Quandel, and Dr. Kraft will be the principal authors of the
Feasibility Business Plan Report.
Charlie Quandel
Deputy Project Manager
Mr. Quandel will act as Deputy Project Manager and will support Dr.
Metcalf in organizing and managing the study. Mr. Quandel and Dr.
Metcalf will work closely with Mr. Mountain to develop the Public
Outreach process, the PMC to organize the Peer Review process, and
Ms. Celia Pew, and Dr. Kraft to prepare the final Feasibility Business
Plan Report. Mr. Quandel will direct the engineering analysis and work
closely with Dr. Metcalf and Dr. Kraft on the Interactive Analysis, and
both the development and selection of passenger rail options for the I-
70, I-25 and secondary corridors.
Celia Pew
Editorial/Quality Control
Ms. Pew has the overall responsibility for Quality Control and report
and technical paper preparation. She will be responsible for assuring
the quality of all final study products.
Edwin ?Chip? Kraft, PhD
Managing Operations Planner
Dr. Kraft will lead TEMS evaluation of passenger train technology, train
speeds, train schedules, capacity issues and develop estimates of
operation and maintenance costs. He will lead the analysis of railroad
impacts and railroad cost assessment. Dr. Kraft will work closely with Dr.
Metcalf to manage the financial and economic analysis process and Mr.
Quandel to develop the implementation planning process. Dr. Kraft will
support the development of the final Feasibility Business Plan Report.
Andy Mountain
Public Outreach
Mr. Mountain will lead the Public Outreach program. He will manage the
communications program and provide outreach to the public and private
sectors. Specifically, Mr. Mountain will facilitate coordination with
communities in the I-70, I-25, and secondary corridors. For scoping he
will arrange three workshops, one with the I-70 Coalition, one with the
Denver Metropolitan Region, and one with the I-25 communities. He will
coordinate public input by preparing three communications updates, and
conducting five community presentations across the region. The work will
include media relations, project updates, and stakeholder database. In
terms of public outreach he will lead community workshops for the I-70,
Denver Metropolitan Area, and I-25 corridor. He will support Dr.
Metcalf and Mr. Quandel in preparing presentations, interim technical
memorandums, and the Feasibility Business Plan Report.
Giovanni Santoboni, PhD
Senior Demand Analyst
Dr. Santoboni will be responsible for developing the rail passenger
corridor demand model. Dr. Santoboni will calibrate the COMPASS?
Demand Model to estimate rail ridership, as well as, auto and intercity
bus traffic. He will estimate revenues, and determine competitive fare
levels. He will develop the market database including transportation
network, origin-destination and stated preference data for the study
area.
Project Management Plan for
Rocky Mountain Rail Authority High Speed Rail Feasibility Study
TEMS, Inc. / Quandel Consultants June 11, 2008
11
Brian Scales, PhD
Rail Technology Expert
Dr. Scales will provide input on the range of technology that may be
considered for the I-270, I-25 and secondary corridors. He will work
closely with Dr. Kraft on developing technology options for the
Interactive Analysis.
Lyudmila Bzhilyanskaya, PhD
Financial Planner/Economist
Dr. Bzhilyanskaya will develop the socioeconomic database for the
demand model. This will include long-term projections of income,
population, employment, and economic growth. Dr. Bzhilyanskaya will
also develop the economic scenarios for central, upper, and lower
economic growth and provide consistent disaggregate economic
projections. She will also perform the financial and economic analysis,
which includes estimating financial rates of return and economic benefits
using US DOT FRA standards and criteria. She will perform the
community economic analysis, and will work with Dr. Metcalf and Mr.
Mountain in developing a technical report and presentation.
Robert Marros
Planning Analyst
Mr. Marros as planning analyst will serve as lead analyst responsible
for GIS system design and task management and special analysis,
extensive demographic analysis and map development for technical
reports.
Brenda Bohlke, PhD
Managing Engineer
Dr. Bohlke will provide engineering input on the development of
alignments using tunnels. She will advise on the physical layout and
potential alignment options. She will be responsible for supporting Mr.
Quandel in developing Capital Costs for tunnel options.
Steve Coffin
Senior Consultant /Public
Outreach
Mr. Coffin will serve as Senior Consultant for the Public Outreach
program. He will support Mr. Mountain in facilitating workshops,
preparing outreach materials, and developing project update materials.
Carl Hanson
Noise and Vibration Analysis
Team
Mr. Hanson will lead the noise and vibration analysis team. He will work
closely with Mr. Quandel and provide input to the assessment of
alignments and the environmental review.
Larry Kelterborn
Technology Evaluation
Assessment
Mr. Kelterborn will support the Technology Evaluation Assessment
providing innovative engineering solutions and strategic consultant
support
Yang He
Transportation Analyst
Dr. He will be responsible for the development of the passenger and
freight forecasting models. This will include surveys, database
development model, calibration and forecasts of traffic and revenues.
Bob Moore
Senior Engineer
Mr. Moore as Senior Engineer will support Mr. Quandel in developing
route alternatives, assessing options, and carrying out the Interactive
Analysis. In addition, he will help estimate Capital and Operating Costs.
Project Management Plan for
Rocky Mountain Rail Authority High Speed Rail Feasibility Study
TEMS, Inc. / Quandel Consultants June 11, 2008
12
4.0 Communication Plan
The purpose of this protocol is to set out the procedures that will be adopted to ensure effective
communications between the RMRA Steering Committee and the study team. It will also describe
the procedures used by the Study Team to interact with each other and provide an efficient and
effective reporting system.
4.1 Study Team Project Manager and RMRA Project Management Consultant
Communications
The principal project management coordination will be between the Study Team Project Manager
(SPM), and the RMRA Project Management Consultant (PMC). The PMC will act as the intermediary
between the study team, RMRA Board, RMRA Steering Committee, and RMRA Chairman. These two
individuals will use a variety of media, phone, email, fax, and meetings to provide effective
administration of both the study team?s activities and its interface with the RMRA Study Steering
Committee(s). This will include:
? Bi weekly conference calls/meetings to maintain oversight of the project process.
? Development of peer review program and schedules to provide effective oversight of the
technical program and range of scenarios.
? Review of monthly progress reports and billing by the study consultant team.
? Review of study steering committee discussions and implications for the consultant future
work program.
? Review of RMRA Steering Committee presentations and documentation such as, technical
memorandum, maps, graphics and reports.
4.2 Study Team Project Manager (SPM), Project Management Consultant (PMC)
and Chairman of RMRA Study Management Consultant (SMC)
As appropriate and at key milestones, the PMC will involve the Chairman of the RMRA Study
Steering Committee in the conference calls between the PMC and the SMC. The purpose of
these discussions will be to:
? Brief the Chairman of the Study Steering Committee on critical issues.
? Obtain guidance on technical and legal issues relating to the study.
? Confirm and obtain approval for analysis issues.
4.3 Study Team and RMRA Study Steering Committee
On a monthly basis and at specific predefined workshops and meetings the study team will make
presentations and answer questions from the RMRA Study Steering Committee. Presentations will
be in the form of PowerPoint slides designed to reflect in a straight forward way the technical
development of the project, database findings, technical analysis procedures and results,
alternatives development and assessment results, financial and economic conclusions,
implementation and business plan findings.
A critical step in the technical process will be the Alternatives Development Workshop at which the
alternatives for the given I-70, I-25, and secondary corridors will be selected for further
Project Management Plan for
Rocky Mounta